JERSEY SHORE SEA KAYAK ASSOCIATION BYLAWS

JERSEY SHORE SEA KAYAK ASSOCIATION 
BYLAWS
 
Article I. Name and Purpose
The name of the club is Jersey Shore Sea Kayak Association (JSSKA).
The purpose of the club is:
• To increase the opportunities for enjoyable and recreational group paddling through organized 
outings and trips. 
• To promote safe sea kayaking through education, instruction, and leadership. 
• To encourage safe exploration and recreational use of the waters in and around New Jersey 
• To promote public goodwill and understanding of sea kayaking and foster its development in 
New Jersey and surrounding states. 
• To encourage, aid, and give direction to conservation of water resources and adjacent lands for 
recreational purposes. Article II. Membership
The club shall have one class of voting members, and each member shall have one vote. Membership 
shall be open to all persons who are interested in sea kayaking, subscribe to these Bylaws, pay the dues 
established by the Directors, and are named on the membership application form.

Article III. Board Of Directors

Section 1. Powers. The business and affairs of the club shall be managed by the Board of Directors, 
which shall exercise or direct the exercise of all club powers and shall appoint club members to 
standing positions or committees within the club, except to the extent otherwise required by law or 
specified in these Bylaws. The Directors shall set the amount of the annual dues.

Section 2. The Board shall consist of the three club officers. They must be club members at all times. 
Candidates for the office of President must have been a member of the club for at least one year prior to 
beginning their term of office if elected.

Section 3. Elections and Terms of Office. Club officers shall be elected by the full club membership 
through emailed ballots. The term of office shall be one year.
All terms of office shall begin on April 1 following their election.
Nominations and elections will be conducted on the following schedule:
• The date for the annual meeting will set by the Board of Directors. 
• The Board of Directors shall designate an election coordinator who is neither on the board nor 
planning to run for any position. 
• Nominations will be opened eight weeks before the annual meeting, by means of an 
announcement emailed to all club members. 
• Nominations shall be made by contacting the election coordinator with intent to run and a 
statement of club vision and qualifications for the position. 
• Nominations will be closed five weeks before the annual meeting. 
• Four weeks before the annual meeting the election coordinator will email all club members with 
a ballot, copies of the candidates’ statements, and address to which completed ballots should be 
sent. When a candidate is running unopposed his or her name shall be placed on the ballot with 
the word “unopposed” next to it, and that candidate shall automatically be accepted for the 
office. If all candidates are running unopposed there shall be no election, and they shall 
automatically be accepted for office. 
• Completed ballots must be received by the election coordinator one week prior to the annual 
meeting. 
• The election coordinator and those officers not running for office will tally the ballots. 
• In the event of a vacancy, the Board of Directors shall appoint a club member to fill the 
remaining term of the office.
• In the event that no persons run for office the current officers may choose to extend their term. 
They must set a time limit for the extension and notify the general members of their intention 
and end date of the extension via e-mail. 

Section 4. Meetings. The annual meeting shall be held the second Sunday in March unless decided 
otherwise by the Board of Directors. Notice of the annual meeting shall be given to the membership 
within one week of it being set by the Board of Directors.Regular meetings of the Board of Directors shall be held twice a year at a time and place decided by the 
directors. Special meetings may be called at any time by the President, on the request of two officers, 
or upon written request via e-mail of at least ten club members. Board meetings will be open to all club 
members. Notification of all meetings will be emailed to all club members at least one week in 
advance.

Section 5. Quorum. A majority of the officers shall constitute a quorum for the transaction of business. 
A minority of officers in the absence of a quorum may meet from time to time but may not transact any 
business. The action of a majority of the officers present at any meeting at which there is a quorum 
shall be the act of the Board of Directors except as otherwise provided by these Bylaws (see Article V, 
regarding dues).

 

Article IV. Responsibilities of Officers
The President and other officers shall oversee the operation of the club. These operations include but 
are not limited to membership, securing the private management of the data base, data base and domain 
host password management and the maintenance and development of the web site. The Officers and 
their principle duties are:
President: The President is the chief executive officer of the club. The President shall call and preside 
at meetings, prepare the agenda, arrange schedules of club activities, request on behalf of the club that 
members perform services or tasks, appoint temporary ad hoc committees, represent the club, and 
perform such other duties as may be assigned by the Directors. The President shall serve as the Chapter 
Representative to the ACA or shall appoint someone else to that position.
Web Master/Vice President The Web Master/Vice President shall perform routine maintenance, 
updates and will act as a liaison for the club to the website designer and host manager. He/She will 
assist the President in scheduling activities/paddles for the club. 
Treasurer: The Treasurer shall receive and disburse club funds, collect membership dues 
electronically, present a monthly financial report to the Board of Directors if requested, and present a 
financial report if requested by at least five members at any meeting. The Treasurer will also coordinate 
with the Web Master/Vice President on any electronic membership concerns or issues.
With agreement of the Board of Directors, specific officer duties may be delegated to other club 
officers.

Article V. Checks and Funds
All checks, drafts, or orders for the payment of money, notes, or other evidences of indebtedness issued 
in the name of the club shall be signed by the President or Treasurer. Payments of amounts greater than 
$200 must be reviewed and approved in advance by the Board of Directors. The President shall 
quarterly receive copies of all bank statements. Annual dues shall be set by a two-thirds vote of the 
Board of Directors.

Article VI. Records
The club shall maintain adequate and correct books and records and accounts. All such records shall be 
kept at the place fixed by the officers and shall be open to inspection at any reasonable time by any 
officer.Article VII. Web Site and Electronic Communications
The officers shall have the final responsibility for the content of the club web site, message board and 
other association web pages. They may delegate upkeep and maintenance as needed.
The officers shall approve all materials broadcast to the membership through email.

Article VIII. Dissolution
Upon the winding up and dissolution of the club, after paying or adequately providing for the debts and 
obligations of the club, the remaining assets shall be given to an appropriate charity selected by the 
Board of Directors. Dissolution will be decided by the Board of directors, and then brought to a general 
vote by e-mail. A club meeting is required to discuss dissolution of the club.

Article IX. Discrimination
The club shall conduct no practice and shall make no distinction, discrimination or restriction on 
account of race, religion, color, sex, marital status, sexual orientation, national origin, age or disability.

Article X. Amendment to Bylaws
Amendments to these bylaws may be referred to a vote by the full membership of the club either by a 
majority of the Board of Directors or by petition signed by 10% of the club membership. Amendments 
shall be adopted upon approval by two thirds of those club members voting in a referendum of the full 
club membership. Proposed amendments emailed to all club members, who must return them to the 
President within three weeks with their votes. The ballots will be counted by the officers.
 

Version 1.4 - Adopted March 9, 2014